Privacy Policy

1. Information we collect

Application and profile information: name, email, professional role, specialty, license state and number, NPI (optional), years of experience, CV or LinkedIn URL, and availability. Credential details are collected specifically to perform verification, which is the core function of the platform.

Work records: applications to projects, completed reviews and ratings, quality scores, and payment records.

Technical data: standard server logs and analytics events (pages viewed, approximate region, device type). We do not run third-party advertising trackers.

2. How we use it

We use your information to:

• Verify your professional credentials against licensing-board and registry records
• Match you with projects appropriate to your specialty and credential tier
• Administer payments and required tax reporting (e.g., IRS Form 1099 in the US)
• Maintain quality and integrity systems, including fraud and account-sharing detection
• Communicate with you about applications, projects, and platform changes

3. What we share, and with whom

We share credential details with verification providers and primary sources (state licensing boards, NPI registry) solely to verify them. We share payment details with our payment processor to pay you. Clients whose projects you work on see your credential tier, specialty, and work product. They never see your license number or contact details unless you explicitly agree for a specific engagement.

We do not sell personal information. We may disclose information where required by law or to protect the platform against fraud or abuse.

4. Clinical data in review work

Datasets used in review work are de-identified or synthetic. Reviewers are contractually prohibited from introducing identifiable patient information into the platform, and we treat any suspected identifiable data in a dataset as an incident: the dataset is pulled, the source is corrected, and affected work is re-issued.

5. Retention

Application data for accounts that never complete verification is deleted after 24 months. Verified-reviewer records are retained while your account is active and for the period required for tax, payment, and dispute purposes after closure (typically 7 years for payment records). You can request earlier deletion of anything we are not legally required to keep.

6. Your rights and choices

You can access, correct, or export your profile information at any time, and you can request account deletion by emailing us. Depending on your jurisdiction (e.g., California or the EU/EEA), you may have additional statutory rights to access, deletion, correction, and portability; we honor verified requests regardless of jurisdiction where practical.

7. Security

Credential and payment data are encrypted in transit and at rest, access is role-restricted and logged, and license numbers are stored separately from public profile data. No system is perfectly secure; if a breach affects your personal information we will notify you as required by law and as quickly as we practically can.

8. Changes to this policy

If we change this policy in a material way we will notify registered users by email before the change takes effect, and update the effective date above.

9. Contact

Privacy questions and requests: hello@healthcarereviewer.com.